OSHA Recordkeeping and Reporting Requirements

Each employer must keep records (and make these records available to the Secretaries of Labor or Health and Human Services) of:

·        Work-related deaths, injuries, and illnesses (injuries/illnesses should only be reported if they required medical treatment, or if they resulted in loss of consciousness, restriction of work or motion, or a transfer to another job); and

·        Employee exposure to toxic substances.

All required records must be kept for five years.  In 2002 OSHA revised its recordkeeping forms and issued a time table for use of its new OSHA 300 form:  In early 2004, additional changes were made to the OSHA 300 log and the OSHA 300A form.  New information must be included on the form and the posting requirements as listed below.  For additional information contact the OSHA web site at www.osha.gov.

Employers must report to the nearest OSHA office within eight hours of any accident that results in one or more fatalities or hospitalization of three or more employees.  Failure to report such information or maintain the required records may result in citations or other civil penalties.  Employers who intentionally make false statements are also subject to criminal penalties.  Finally, each employer must post at the workplace, on an annual basis, a list of occupational deaths/illnesses/injuries.


  1. A safe workplace cutlure is one in which employers provide proper safety training and support while monitoring their employees; and where employees have a clear channel of communication to talk with their superiors. Good communication, planning, and reviews are imperative to make sure everyone is working safely.

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