Office Ergonomics

Ergonomics:“the science of designing the job to fit the worker, rather than physically forcing the worker’s body to fit the job”

– OSHA, “Ergonomics: The Study of Work


Did you know your employees can suffer injuries simply by sitting at their desk? If their chairs are positioned too high or too low they could be straining their neck or back and not even know it. Carpal tunnel is also common. Fortunately you can lower the risk of your employees developing these and other muscular and skeletal injuries by ergonomically improving their workstations and work habits. Ergonomics is the process of fitting working conditions to the individual person working.  In this blog we will go over a list of questions that you can ask  to determine whether an employee is at risk. Taking measures now can reduce the chance of workers compensation claims later.

Ask your employees:

  • Does the employee have any of the following symptoms of pain or discomfort while sitting at their work area?
    • Do they experience numbness, tinging, and or pain in…
      • Legs or feet?
      • Arms of hands?
      • Neck and back?
    • Is the chair…
      • Comfortable?
      • Adjustable?
    • If on the phone often, do they have a headset?
    • If the employee uses a built in or external key board tray are both the mouse and the key board positioned at the same level?
    • Are the employee’s elbows bent between 90-120 degrees?
    • Are the computer monitors adjustable so the employee can see the top 1/3 of the screen?
    • Are there other ergonomic concerns or risk factors?

It is important to go through all of these questions and assess whether you need to make any changes based on the answers? An employee who currently experiences no pain or discomfort while sitting at their work station may be situated in a way which is causing unnoticed pain on their muscular and skeletal system. We know from experience and research that adjusting chairs, keyboard monitors, and such, can make a big difference in employee health and save you money in the long run.



Like this content? MyPayrollHR clients have access to HR topics like this one on our HR Support Center.


All content provided on the MyPayrollHR blog is for informational purposes only. MyPayrollHR makes no representations as to the accuracy or completeness of any information on this site or found by following any link on this site. MyPayrollHR  will not be liable for any errors or omissions in this information nor for the availability of this information. MyPayrollHR will not be liable for any losses, injuries, or damages from the display or use of this information.


Leave a reply